Job Title: Payroll and AP Supervisor
Reports To: CFO
FLSA: Exempt

Summary 
The Payroll and Accounts Payable Supervisor is responsible for all cash disbursements that leave the company and the compliance surrounding those disbursements.  Additionally, as this positions is part of the accounting department, this position supports the mission and goals of the accounting department including: providing superb client service to the sales and operations divisions, develop and implement internal controls and process and record accurate financial data.  

Job Duties and Responsibilities: 

• Ensure payroll is processed accurately and timely
• Ensure all data required to process payroll is accurate and reconciled to source documents, including gross wages, tax withholding, workers compensation, union withholding and benefits
• Ensure all quarterly, monthly and weekly reporting is processed timely and accurately
• Assist with job costing associated with payroll expenses
• Assist with required certified payroll documentation when requested
• Assist with coordinating all outside audits for union, payroll and workers comp related items
• Reconcile and prepare quarterly and annual payroll reports
• Ensure compliance with internal control policies
• Be the companies expert on all related payroll tax items
• Monitor cash to ensure case requirements are met when processing payments
• Oversee the processing of all accounts payable and waivers
• Prepare and reconcile all W2s, 1099 and other year-end reporting requirements ensuring all information is accurate and prepared timely.
• Develop and implement a process to obtain all W’9s to ensure 1099’s are processed timely
• Develop and implement a process to ensure all payables are entered timely each month
• Assist with implementing and maintaining the HR Module in the accounting system
• Work closely with the accounting team to accomplish the mission and goals of the department
• Collaborate with external auditors to ensure successful audit results and compliance Participate in the ongoing development/establishment of accounting policies and procedures and operational strategies including the review and implementation of process and system changes.
• Responsible for all sales tax and property tax transactions
• Other duties as assigned

Qualifications, Competencies & Abilities: 

• Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Excellent time management and organizational skills.
• Self-Motivated, with the ability to work with little or no supervision.
• Strong level of attention to detail.
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Excellent interpersonal skills, and the ability tocommunicate information and ideas both verbally and written so others will understand.
• Ability to manage and prioritize multiple projects and deadlines.
• Work and communicate effectively with individuals at all levels, including executives.  

Physical Demands and Working Environment: 
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Environment: Work is performed primarily in a standard office environment.
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
• Vision: See in the normal visual range with or without correction.
• Hearing: Hear in the normal audio range with or without correction.

Education and Experience: 

• Bachelor’s degree in accounting or business related field from an accredited college or university preferred
• 5 years’ experience working and advancing in a payroll department
• 2 years’ experience managing employees
• Certified Payroll Professional preferred
• Fluent with Microsoft Office Suite.
• Previous work experience in the construction industry preferred 

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This job description does not list all the duties of the job. You may be asked by managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment